Closed Topics

Second vote for name

2021-09-30T09:01:46+00:00

Results

On 20th - 25th October 2021 the second vote was organised via online form to select the final name for the future association from the top-5 names selected by the Quo Vadis discussion forum.

The winner was: European Space Weather and Space Climate Association (E-SWAN)

Detailed Results

Electoral Census

All members of the Quo Vadis slack discussion channel were automatically invited to participate to the second vote.

Everyone who applied to vote for the first vote, whether accepted or not, were automatically invited to participate to the second vote. New voters were also possible through registration to the discussion forum.

Organisation

Suggestions for the name of the new association were collected via the QuoVadis Slack workspace or via email until Friday 8 October.

On 11th -15th October a poll was launched on QuoVadis Slack workspace to select the top five names with the results shown below.

6-statutes

2021-09-29T06:28:18+00:00

This channel is dedicated to discuss the draft Statutes here below.

We are opening a public discussion on the QuoVadis Slack workspace regarding the layout and the Statutes of the new Association as proposed by the Interim board of the Quo Vadis initiative. The draft version of the Statutes is here below. You are invited to provide feedback on these draft statutes on the QuoVadis Slack workspace or by email to quovadis@space-weather.eu.

Draft statutes

(i.e. document describing obligatory topics needed to register the Association)

Description of this document:

This document describes seven obligatory topics needed to register an International Non-Profit Association (henceforth INPA or Association) in Belgium.

These topics are as follows:

Once these seven obligatory topics are described, they can be formed into a legal document called ‘Statutes’ by a public notary, which is the first step to register an INPA.

In addition, there are four optional topics, which have to be defined and written in the scope of registration process, but do not need to be in the Statutes themselves. These are as follows:

At the end of the documents you can find:

In what follows are draft statutes from the “Quo Vadis” Interim Board on how to shape the INPA: a short Introduction, followed by the description of the seven Obligatory topics and the four Optional Topics (which the Interim Board proposes not to be part of Statutes). We note that Statutes describe the very basic shape of the Association, which can and will be further detailed in the document(s) ‘bylaws’. The latter is not necessary to register the INPA and will therefore be provided by the future leadership of the Association and as the Association develops in its founding year(s).

Introduction to the statutes

(1) The Association is established after a large collaborative initiative called “Quo Vadis European Space Weather”, that gathered hundreds of space weather and space climate participants throughout the world and whose main goals and aspects are described in a peer-reviewed white paper by Lilensten et al., 2021 (doi: 10.1051/swsc/2021009).

(2) During the first year(s) of the association, referred to herein as the founding year(s), the established Interim Board of the Quo Vadis European Space Weather initiative will form all the necessary bylaws and voting procedures of the association as well as the first General Assembly planning and implementation at the next available European Space Weather Week (ESWW) meeting in 2022 or thereafter.

Obligatory Topics

Obligatory Topic 1: place of registration

(1) The registered office of the Association (where the statutes will be submitted) will be in Brussels, Belgium.

Obligatory Topic 2: purpose and activities

(1) The purpose of the Association is to unite, sustain, and develop Space Weather and Space Climate activities in Europe.

(2) The Association operates on a non-profit basis and does not pursue economic goals. It solely and directly pursues non-profit purposes.

(3) The purpose of these statutes is furthered, in particular, by the following activities:

organisation or co-organisation of conferences and/or other space weather and space climate (hereafter “SWSC”) topical events in Europe;
complementary distribution of media for dissemination of scientific knowledge;
support for early career scientists working in Europe by providing advice and fostering communication;
promotion of education and advanced training through continuing education opportunities within Europe;
maintaining and enhancing international cooperation (globally);
honouring and promoting outstanding scientific achievements and scientists by conferring awards and medals;
outreach to promote space weather and space climate (with a focus on Europe);
fostering the creation of networks of scientists, engineers, stakeholders, and end-users in order for them to organise joint activities mainly in Europe;
raising awareness and providing support to all activity sectors possibly affected by space weather or space climate focussing within Europe;
supporting editorial/publication activities related to SWSC (e.g. journal, press releases);
lobbying and influencing the agenda and work programmes of international organisations and decision makers in favour of space weather and space climate with a focus on Europe;
collaborating with other similar international organisations; and
aiming to represent the European SWSC community in other communities and other areas of the world.

(4) The Association engages in avoiding any form of discrimination.

(5) The Association actively supports Open data, Open science, and free access to these.

(6) The Association will strive to undertake all of its activities to be compatible with the principles of a sustainable society.

Obligatory Topic 3: membership

(1) Membership will be considered for all applicants with an interest and/or competence in Space Weather and/or Space Climate, regardless of their national origin or residence. All members are welcome to participate actively on the Association’s initiatives, discussions, voting, and suchlike as set out in this statute and in the associated bylaws. The details of which are in the following paragraphs.

(2) Only members_euro (as defined in appendix A) are eligible to be nominated and subsequently elected on to the Executive Board (EB) of the Association. All other roles/categories are open to all members and all members have voting rights. All member roles, including those elected to the Executive Board, come with the proviso that by being elected into such a role that this does not cause a conflict of interest with their job/activity/position or organisation/employer. The process for initiating and terminating membership, types of membership, and any membership fee(s) including subsequent nomination and election processes (and any other experience/qualifications criteria) are defined in the bylaws.

Obligatory Topic 4: Principal organs

The principal organs of the Association are the General Assembly and the Executive Board. The Association in addition has obligatory Committees and the Council as subsidiary organs.

The General Assembly

The General Assembly is formed by all the members of the association.

(1) The ordinary General Assembly meeting takes place once every calendar year, preferentially during the ESWW. It may be an in-person and/or an online meeting.

(2) An extraordinary General Assembly meeting shall be convened, if necessary, in the best interest(s) of the Association by the EB or if a written request by 5% of the members is sent to the EB setting out the reasons and purpose of such a meeting.

(3) Any member of the Association may participate in the ordinary or extraordinary General Assembly meetings and discussions and all members are also eligible to vote on all matters. Each member has one vote for each item/person/post eligible for a vote.

(4) The EB shall advertise any General Assembly meetings (date, time, location(s), and agenda) at the latest two weeks before the General Assembly meeting date. The invitation must be in writing or in text form (E-Mail suffices) to all those on the membership list (wider public announcements are allowed). The agenda announced in the invitation includes the essential content of the items to be voted upon as well as any other matters to be addressed or discussed. The relevant documents shall be made available to all members at latest three days before the meeting in electronic form. If an invitation is made in written or in text form, the invitation letter or E-Mail is deemed as sent, if it is addressed to the last address/E-Mail address indicated by the Association member. The notice is calculated from the day of dispatch.

(5) The General Assembly meeting shall be chaired by the President, and, if they are indisposed, by the Vice-President. However, if the latter is also unavailable at the time of the General Assembly meeting, then a meeting chair shall be elected for that meeting to be undertaken. The General Secretary shall serve as the secretary for the meeting. If the latter is unavailable, the General Assembly meeting shall elect a secretary for that meeting.

(6) The General Assembly meeting is quorate if either 50 members or 50% of the membership are present or represented, whichever number is smallest. If quorum is not reached, a further General Assembly meeting shall be convened (using the same notice period as for any other General Assembly meeting) which will then be considered quorate regardless of the number of members present. This later point will be indicated in the invitation. The same invitation and deadline rules apply accordingly.

(7) The procedures for all voting are defined in the bylaws of the Association.

(8) The General Assembly meeting shall be responsible for the tasks prescribed in bylaws, in particular for:

a. information on the budget drawn up by the EB;

b. information on the membership fee(s)/process(es) adopted by the EB;

c. acceptance of the report of the EB and its Treasurer;

d. election (and voting) process(es), appointment and discharge of the EB members, as well as the appointment and discharge of the elective members of subsidiary organs;

e. decision on the bylaws and electoral rules of the association that are proposed by the EB and by the Association’s subsidiary organs;

f. amendments to the Statutes (where appropriate);

g. dissolution of the Association; and

h. other tasks as far as these fall under the Statutes or bylaws or are the subject matter of the General Assembly agenda.

(9) Minutes of the General Assembly meeting must be taken, stating the main content thereof. The meeting Chair and Secretary must sign the minutes. The minutes shall be made accessible to all members no later than two weeks after the meeting.

The Executive Board (EB)

The EB consists of the six following elected/ex officio/appointed persons: The President (of the Association), the Vice-President (of the Association), the General Secretary (of the Association), the Treasurer (of the Association), the Chair of the Council (of the Association, or their delegate), and the Executive Director (of the Association). The President, Vice-President, General Secretary, and Treasurer are all elected by the membership through the General Assembly meeting (as defined in bylaws), the Chair of the Council (or their delegate) is appointed by the Council as an ex officio member of the EB, and the Executive Director is appointed by the five other members of the EB (with criteria for such being defined in the bylaws).

(1) Roles of the EB: EB members work as volunteers. Only their proven expenses shall be reimbursed. Their roles are:

a. to manage the Association pursuant to these Statutes;

b. to implement the resolutions of the General Assembly voting-/decision-making procedures and take into account recommendations of the Council;

c. to report on any implementations to the General Assembly and the Council;

d. The President and the Vice-President are solely authorised to represent the association both in and out of court - the Vice-President shall represent the association only in case of unavailability of the President or upon the demand of the President, with the Vice-President’s agreement (or by such means that the President is no longer in office or has been removed from office); and

e. The EB may set out its own bylaws.

(2) Designation and mandate duration of the members of the EB:

(a) The President, Vice-President, General Secretary, and Treasurer are elected from within the membership of the association. Prior to each election, the Executive Board will compile the list of candidates that is derived from the applications and proposals received from the members of the Association in line with the associated bylaws, which shall include suitable candidates for the succession of the EB members. The candidacy of an individual will occur through self-nomination or by a third-party nomination from a member. A third-party nomination is only possible after the candidate has been informed and accepted to be nominated. The Council invites the members by E-Mail to submit an application or a proposal. The application is made using an online form, the link to which will be given in the E-Mail. If an applicant or nominee is not suitable according to the assessment of the Council, the candidate shall be removed from the list. The nomination of members under the age of 18 years old is excluded.

(b) The term of office as President is two years (inside a four-year rotation). The following applies to the Vice-President: The President elect becomes Vice-President for one year before beginning their term as President and for the year immediately after their two-year term as President. The person elected is thus a member of the EB for four years and may be re-elected one more time.

(c) The term of office for both the General Secretary and the Treasurer is two years. They may be immediately and repeatedly re-elected to the office.

(d) The first year of the full operation of this Association immediately following the founding year(s) where the bylaws are being defined and written, a President and a Vice-President will be elected at the Association’s first General Assembly called by the Quo Vadis Interim Board. After one year of being in office, they will invert their roles whereby the Vice-president shall become President for two years while the President shall become Vice-President for one year. Two years after the start of office in the Association, a new vote will replace the Vice-President (President elect) and (b) will apply henceforth commencing the full four-year rotation.

(e) Each elected member of the EB shall take office at the end of the respective ESWW in which the General Assembly took place (or at the end of the calendar week should a General Assembly meeting (which includes EB voting) outside of the ESWW. Their term ends when the respective successor is inaugurated using the same process unless they are eligible for and subsequently become re-elected. If a member of the EB leaves office before the end of their term, the Council shall appoint/co-opt a substitute member for the remainder of their term of office. If the President leaves the office before the end of their term, the Vice-President shall immediately replace them for the remaining term of office and subsequently continue on the four-year rotation. This appointment must be communicated to the members and would include the newly appointed/co-opted Vice-President in due course.

(f) EB members can only be dismissed with just cause by the resolution of the General Assembly. Members of the EB may themselves declare their withdrawal by means of a written declaration directed to the General Assembly within a period of four weeks.

Subsidiary organs

The Awards Committee

(1) The Awards Committee is formed by the Chair of the Awards Committee whom is elected by the General Assembly and members who are appointed into the Awards Committee according to the bylaws of the Committee. A Vice-Chair is then elected from within the Committee membership. The details on the requirements to apply for the Chair of the Awards Committee, the duration of the term, and the activities of the Awards Committee are described in the bylaws of the Committee. The chair (or nominated Committee member) will be a Council Member of the Association. Any such nomination is decided by the Awards Committee. The person put forward for Council cannot be an EB member. The duration and revocation of all memberships and Chairships of the Awards Committee along with all other procedures beyond there Statutes are defined by the bylaws.

(2) The Awards Committee is in charge of proposing the winners of the three International Space Weather and Space Climate medals to the three Academies of Sciences of Norway, Russia, and Belgium. These three International Space Weather and Space Climate medals are the Birkeland, Chizhevsky, and Nicolet medals, respectively. Their description is given in the bylaws of the Committee as well as the frequency in which they are awarded. The Awards Committee may decide on creating other awards in the frame of space weather and space climate, that may include other academies of science or be independent from any academy of science. The mechanisms for which are defined by the bylaws of the Committee.

(3) The Awards Committee decides when to organise a call for Medals. It organises the contest for medals from the announcement to the final decision which is subsequently announced at the medal ceremony. The medal ceremony is co-organised by the Awards Committee (preferentially held at ESWW) and in conjunction with the ESWW Programme Committee.

(4) The Awards Committee may set its own bylaws.

The Publications Committee

(1) The Publications Committee is formed by four editors from the JSWSC (at least three from the JSWSC Directorate), and three others are elected from the members of the Association. It is led by a Chair and a Vice-Chair. The Chair (or a nominated member) and one other nominated member will be a Council Member of the Association - two Publications Committee Members in total. The nominations are decided by the Publications Committee. Neither person put forward for Council can be an EB member.

(2) The Chair can only be (one of) the Editor in Chief(s) of JSWSC. The Chair is elected by the General Assembly as are the three members outside of the JSWSC editorial board. The Vice-Chair is one of the three elected members of the Association referred to in (1) and is elected internally by the Publications Committee. The duration and revocation of all memberships and Chairships of the Publications Committee along with the procedures on becoming an elected member of the Publications Committee are defined by the bylaws.

(3) Definitions and fulfilment of the roles on the JSWSC Editorial Board are separate from the Association.

(4) The Publications Committee, amongst other task(s) described in the bylaws of the Committee, takes decisions on everything concerning JSWSC with the explicit exception of negotiations with the Publisher concerning:

- the contract between the Association and the Publisher;

- the evolution of the APCs (article processing charges); and

- the remuneration of JSWSC Editors.

(5) The Publications Committee may set its own bylaws.

The European Space Weather Week (ESWW) Programme Committee (PC)

(1) The ESWW PC is responsible for organising the annual ESWW in conjunction with a Local Organising Committee (LOC - decided upon via the bylaws of the PC). The ESWW Chair, membership, and organisation (including lengths of service) are all defined by the bylaws of the Committee. The Chair (or a nominated member) and one other nominated member will be a Council Member of the Association - two Programme Committee Members in total. The nominations are decided by the Programme Committee. Neither person put forward for Council can be an EB member.

(2) Other detailed activities of the ESWW Programme Committee are described in the bylaws.

(3) The ESWW Programme Committee may set its own bylaws.

The Council

(1) The Council provides recommendations to the EB and meets at least once a year and at least two months ahead of the envisaged ESWW meeting so that EB have sufficient time to reflect and act on any recommendations it chooses to.

(2) The Council is made up of the representatives of the Awards, Publications, and ESWW Programme Committees, as well as representative(s) from any newly-formed Committees as decided in the bylaws of the Association.

(3) The Council also has elected members as defined in the bylaws of the Council to ensure as diverse a representation of the space weather and space climate communities as possible (e.g. Service providers, scientists/researchers, engineers, end-users, forecasters, policy makers, outreach, etc…).

(4) The Council must have a minimum of five members and a maximum of 20 members in any one year, and a meeting is quorate if ⅓ or more of its members are present at a Council meeting.

(5) The Council elects its own Chair from within its members. The Chair of the Council will also hold a place on the EB as an ex officio member provided they meet the criteria for becoming an EB member as defined in the Membership Statutes or else a nominated delegate that does meet those criteria must be chosen from within the Council.

(6) The Council may co-opt additional members when the breadth of knowledge, expertise, and experience across space weather and space climate is considered not diverse enough to better fulfill (3).

(7) The Council may set its own bylaws.

Obligatory Topic 5: representatives

(1) The representatives of the Association are the President and the Vice-President of the Association.

(2) At times where both the President and the Vice-President are indisposed, they may nominate an alternative representative for the Association.

Obligatory Topic 6: conditions to changing statutes

(1) In order to change the Statutes, a vote by the members requires a majority of ⅔ in favour of the change of those that take part in the vote - with the exception of the Statute(s) pertaining to the “Conditions of Dissolution” which has/have its/their own criterion/criteria for amendment(s). Otherwise, the vote is organised as any other vote of the General Assembly.

(2) The changes in the Statutes are proposed by the EB. The changes in the Statutes can be in addition proposed by any member. In the latter case, the member must send their proposal of the changes to the Statutes to the EB along with written proof of support by at least ⅓ of the members of the Association. Upon verification of the list of signatories, the EB must organise the vote at latest in the scope of the next regular General Assembly meeting.

Obligatory Topic 7: conditions for dissolution

(1) Resolutions to amend this statute or dissolve the association require a ¾ majority of the valid votes cast. A ¾ majority of the valid votes cast is also required to change the association’s purpose.

(2) Any remaining monies will be donated to a non-profit association/charity as determined by both EB and Council collectively.

Optional Topics

Optional Topic 1: identification of founders

There needs to be at least 2 founders (without any hierarchy), they can be Belgian or from another country and they are held accountable for the first 3 years.

We propose that the first Executive Board members are identified as founders.

Optional Topic 2: representation on daily basis

We propose that the identity of the representatives is that of the elected Executive Board members.

Optional Topic 3: the exact address

Royal Observatory of Belgium has kindly agreed to provide the address for the Association until it can attain its own address.

Optional Topic 4: identity of legal representatives

We propose that the identity of the legal representatives is that of the elected President and Vice-President.

Concluding remarks

(1) English is the working language of the association.

(2) If, in the text of these statutes of the association, the feminine or masculine form of terms is used with respect to functional descriptions, all offices can be occupied by women or men irrespective of this usage.

(3) In case of any dispute in the meaning of these statues, the French version of these statutes takes precedence.

Appendix A

Definition of european and non-european members

We propose a broad and inclusive definition of European space, that includes all countries that have at least part of their territory within the geographical/geological boundaries of the continent, ranging from the mid-atlantic to the Urals and Caucasus (more precisely, the Ural Mountains, the Ural River, the Caspian Sea in the east, the Greater Caucasus range, the Black Sea with its outlets, the Bosphorus and the Dardanelles), and from the Arctic to the Mediterranean. Other territories with administrative ties with this region will also be included. The current work affiliation determines the european or non-european status of any member.

Home2

2021-07-16T09:53:40+00:00

European Space Weather and Space Climate Community (ESWC)

About the European Space Weather and Space Climate Community: the ESWC seeks to unite, sustain and develop Space Weather and Space Climate activities in Europe

The need for a new way forward for the ESWC has been intensively discussed in the white paper, prepared by the Quo Vadis Initiators.

At the end of June 2021 the European Space Weather and Space Climate Community (ESWC) took a major step forward in mapping out its future.

Since April 2021, the community have discussed and debated the best way forward to unite and help ourselves to sustain and develop the successful space weather activities that have been achieved so far. With the decisive vote and subsequent decision to create a new independent organisation (International Not-for-Profit Association or INPA) now made (see vote results), the next phase is well underway.

The Interim Board (IB) and the community are working to establish an INPA. A public discussion is open to the whole international space weather community (not restricted to Europe) to get advice and comments in real time through the public Slack Discussion forum. The discussion includes active proposals and debate on how to name the new organisation. In parallel, the statutes will be prepared, funding will be acquired and the legal aspects will be investigated. The voting registration will be reopened, in order to let new voters join for any future major decisions.

The plan is to create the new organisation in the days following the European Space Weather Week 2021. An exciting time to come!

Benefits of an organised European Space Weather Community

Include:

Keeping up momentum to start many successful projects on a European and international level
Facilitating access to relevant experimental infrastructure and data within the community
Increasing the awareness among the various end user communities
Improving the links between the user communities and scientists
Training and education on space weather impacts
Helping the wider public to better understand space weather – communicating advantages and limits of systems and methods used
Making space weather awareness commonplace throughout our society

How do we get there?

To create the association we need Statutes and a name.

Steps to establish the name

Steps to establish the Statutes and the Association

An open discussion took place via Slack until the end of May, where the community provided ideas on the pros and cons for the options. The voting sheet was prepared and the vote took place online between 28 and 30 June 2021. Any European professional with interest in space weather was eligible to participate in the vote.

Based on the results, the IB are now working to organise the community accordingly. The agenda for the next steps (how to discuss the statutes, how to get a name for the Association, etc.) has been set. Further votes and polls will take place ahead of the European Space Weather Week 2021. Make sure you are registered to vote - the information will be provided on the website.

Your contribution is STILL needed!

Please join Slack Discussion forum and contribute on the DISCUSSION NOW on the future options for the INPA

Take part in the VOTING, which will be re-opened shortly! Take care to REGISTER for voting.

Participate in the ELECTION of the Association name during the week preceding European Space Weather Week 2021.

5-organisation-name

2021-07-14T10:03:39+00:00

This channel is dedicated to define the name of the Organisation.

We are currently collecting suggestions for the name of the new association via QuoVadis Slack workspace. Please submit your suggestions on QuoVadis Slack or by email to quovadis@space-weather.eu by Friday 8 October. On 11th -15th October a poll will be launched on QuoVadis Slack workspace to select the top five names.

20th - 25th October a final vote will be organised via online form to select the final name for the future association. All QuoVadis Slack workspace participants and all those who requested to vote for the first QuoVadis vote (28-30 June 2021) will automatically be invited to vote. If you wish to vote and did not register to the first vote please make sure to register to the QuoVadis Slack Workspace on https://quovadis.aeronomie.be/discussion/discussion-registration-form by 15 October. The results of the vote will be announced during SWWT session of ESWW on October 27th 2021.

First vote for organisation

2021-07-08T09:28:48+00:00

289 electors registered to the electoral census.

The vote took place from 28 to 30 June 2021.

Question 1: Should the European Space Weather and Space Climate Community establish an organisation to coordinate and represent it?

92% answered « yes »
8% answered « no »

Question 2: In any case, please select what would be your preferred choice for establishing a new organisation for the European Space Weather and Space Climate Community:

54% voted for « Establish a new independent International Not-for-Profit Association (INPA) »
26% voted for « Join the European Physical Society (EPS) and establish a new division within it »
20% voted for « No preference »

The electoral census geographical composition is:

The electoral census activity category composition is:

Registration to vote (closed)

2021-06-15T05:27:47+00:00

Registration to vote is now closed.

Those who have registered receive an initial approval confirmation.

Detailed voting instructions are sent around 17th June to those eligible to vote.

If needed please contact us at quovadis@space-weather.eu

4-definition-SW-SC

2021-06-04T10:16:03+00:00

How we define "Space Weather and Space Climate"

This channel is to discuss and finalize the definitions of the Space Weather and Space Climate to be later used to set up our organizations and for other suitable purposes.

For the moment we have these two definitions adopted by different organzations:

1. WMO definition

Space weather : 1. The physical and phenomenological state of the natural space environment, including the Sun and the interplanetary and planetary environments.
2. The discipline dealing with the physical and phenomenological state of the natural space environment, including the Sun and the interplanetary and planetary environments. It aims, through observation, monitoring, analysis and modelling, at understanding the driving processes, predicting the state of the Sun, the solar wind, the magnetosphere, the ionosphere, the thermosphere and the Earth’s magnetic field, monitoring and predicting their disturbances, and forecasting and nowcasting the potential impacts of these disturbances on ground-based or space-based infrastructure and human life or health.
Note: “Space weather” should not be confused with “satellite meteorology”, which deals with the use of satellites for meteorological observations.

Space climate:The mean physical state of the space environment and its statistical variations in both space and time over a period of several solar cycles.Space climatology: The study of the mean physical state of the space environment and its statistical variations in both space and time over a period of several solar cycles.
Note: Not to be confused with “geospatial” matters which relate to the use of satellite techniques in Geographic Information Systems (GIS)(WMO report, WMO Space Programme, 18 November 2015)

2. ESA definition adopted by 24 European countries

“Space weather is the physical and phenomenological state of natural space environments. The associated discipline aims, through observation, monitoring, analysis and modelling, at understanding and predicting the state of the sun, the interplanetary and planetary environments, and the solar and non-solar driven perturbations that affect them; and also at forecasting and nowcasting the possible impacts on biological and technological systems.“
(translated to about 50 languages, see pdf in the #4 Slack channel)

(J. Lilensten and A. Belehaki, Developing the scientific basis for monitoring, modelling and predicting space weather, Acta Geoph., DOI : 10.2478/s11600-008-0081-3, 57, 1-14, 2009)

QV_ESWC membership criteria and classification

2021-05-31T05:47:56+00:00

This section defines the criteria for membership proposed by WG1, detailing the different levels of membership (defined in terms of location and activity sector of the candidate’s space weather activities). These rules apply during the initial launch phases of the initiative, and can evolve after the formation of the final board (according to the rules set).

Membership

Membership will be considered for all applicants with an interest and competence in Space Weather & Space Climate, regardless of their national origin or residence. All members are welcome to participate actively on the QV_ESWC initiative, and to participate in all its discussions. Certain activities (e.g. voting and elegibility to certain leadership roles) will be restricted to European members and to a core set of Space Weather & Space Climate activity sectors (as defined here). Geographical restrictions (explained here) will be based solely on the member’s work affiliation regardless of national origin or citizenship.

Implementation and verification

New members register through the Voting Registration form indicating their affiliation and activity sector. The board (currently, the Interim Board) will validate membership requests and assign a member status accordingly (e.g, “ordinary” or “affiliate” status according to the rules defined above). Affiliate members are non-voting but retain the possibility of participating actively in all discussions. Applicants who do not find a pertinent fit within the classes proposed are allowed to contact the Board and to provide a brief justification for the membership status they envisage.

Activity category eligibility

2021-05-28T05:34:37+00:00

Definition of SW sectors of activity

We propose that all members select a broad category to which they identify the most. These categories are grouped into two categories: “ordinary members” and “affiliate members”. Members of the former are granted voting and electibility rights. Members of the latter are allowed (and expected) to fully engage in all discussions.

Researchers	Definition: persons or organisations that carry out scientific research in the Space Weather domain. Examples/subclasses: university and research institute staff laboratories/research centre staff (non-profit, fundamental and applied research and development)
Service Providers	Definition: private or public entities offering services in the domain of Space Weather including but not limited to: data services, forecasting and consulting. Examples/subclasses: SW forecasters, Meteorology offices Small SW consultancy entreprises Groups/entreprises that develop, provide or give access to data products relevant to SW activities
Stakeholders	Definition: entities having a strong involvement in regulation,funding and financial aspects of Space Weather & Space Climate activities. Examples/subclasses: policy makers decision makers funding agencies/entities insurers financial institutions
End Users	Definitions: Companies that could be subject to impacts on their activity in case of a Space Weather event. Companies manufacturing components or systems that need to be protected against Space Weather are in this category as well. Examples/subclasses: system builders (satellite or component manufacturers) satellite operators transport sector (railways, airlines) energy sector (power grid operators) users of localisation signals (marine, construction)
Other Interested Parties	Definition: any individual or entity not belonging to the other categories but having a personal or professional knowledge or interest in Space Weather, external observers. Examples/subclasses: Individuals with an interest on the topic of space weather, amateurs media and communication educators

Color caption: “ordinary members” and “affiliate members”.

Institutional country eligibility

2021-05-28T05:34:07+00:00

Definition of european and non-european members

Closed Topics

Second vote for name

Results

Detailed Results

Electoral Census

Organisation

6-statutes

Draft statutes

Description of this document:

Introduction to the statutes

Obligatory Topics

Obligatory Topic 1: place of registration

Obligatory Topic 2: purpose and activities

Obligatory Topic 3: membership

Obligatory Topic 4: Principal organs

The General Assembly

The Executive Board (EB)

Subsidiary organs

The Awards Committee

The Publications Committee

The European Space Weather Week (ESWW) Programme Committee (PC)

The Council

Obligatory Topic 5: representatives

Obligatory Topic 6: conditions to changing statutes

Obligatory Topic 7: conditions for dissolution

Optional Topics

Optional Topic 1: identification of founders

Optional Topic 2: representation on daily basis

Optional Topic 3: the exact address

Optional Topic 4: identity of legal representatives

Concluding remarks

Appendix A

Definition of european and non-european members

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European Space Weather and Space Climate Community (ESWC)

Contents

About the European Space Weather and Space Climate Community: the ESWC seeks to unite, sustain and develop Space Weather and Space Climate activities in Europe

Benefits of an organised European Space Weather Community

How do we get there?

Steps to establish the name

Steps to establish the Statutes and the Association

Your contribution is STILL needed!

5-organisation-name

First vote for organisation

Question 1: Should the European Space Weather and Space Climate Community establish an organisation to coordinate and represent it?

Question 2: In any case, please select what would be your preferred choice for establishing a new organisation for the European Space Weather and Space Climate Community:

The electoral census geographical composition is:

The electoral census activity category composition is:

Registration to vote (closed)

4-definition-SW-SC

How we define "Space Weather and Space Climate"

1. WMO definition

2. ESA definition adopted by 24 European countries

QV_ESWC membership criteria and classification

Membership

Implementation and verification

Activity category eligibility

Definition of SW sectors of activity

Institutional country eligibility

Definition of european and non-european members